The Mentor Is In

  • 24 May 2010 /  advice, organization, teaching tips

    In my teaching philosophy, the student is embedded within a context, an environment, that can either help or hinder learning. Today I want to talk about an unsung aspect of classroom management: being the janitor.  In today’s cheeseparing world of section cuts and budget crises, the one thing you can count on is that every department on campus is understaffed, including maintenence.  When you consider how low a priority campus upkeep could be in the flush years, it should not surprise any of us to find ourselves now working in environments Mrs. Havisham would have despised.

    I remember, as an undergraduate learning (perhaps apocryphally) that outside windows at my alma mater were washed only every seven years. As an anthropologist, I am used to finding my departments stuffed in the basements and dungeons of the oldest and grottiest of buildings; perhaps as a nod to the archaeologists. So it is, that, over the years, I have learned to come equipped with a tub of Clorox wipes (desks not cleaned since the Cretaceous), my own whiteboard cleaner, air freshener (mold in the ventilation), and even WD 40! 

    This morning provides a case in point. Currently, my classes are being held in a building that is soon to be demolished. Outwardly full of charm, built in the 1920s in the Mission Revival style, inside it is wall-to-wall scuffed linoleum, broken window blinds, and fetid smells from facilities limping to extinction. “This building is dying,” said one of my students perceptively. 

    Bad enough that we suffer through jackhammers and metal saws as construction proceeds on the replacement building, or that the air conditioning is set to blast on or stay sullenly still according to an arcane formula that does not take California weather into account. I have to believe that taking control of the few things I can helps to provide a slightly saner, better learning environment for students, and a pleasanter workspace for myself. So I spent a few minutes today, before my first class, straightening out the desks, relegating the most outdated and cramped to the back and corners of the room. I wipe down the whiteboards, keep windows and doors cracked (yes, the building is THAT old, we have windows that open) to dispel the fumes.  I dusted down the computer station, and went around picking up trash, including vertical blinds that had broken off and sagged to lurk, waiting to trip the unwary.  Another few minutes while I push and tug the enormous brontosaurus of a wooden desk into a position that allows me to manuever around it with some grace.  Then, before the students trickle in, I have a moment to observe that everything is as ’shipshape and Bristol fashion’ as that old dying beast of a building is likely to ever see again. It is a good feeling, and I think students unconsciously respond to the sense of caretaking.

    Other times I have wiped down desks, handing out Clorox wipes to students and have them help. I’ve picked up all the pens and pencils and other assorted office supplies that accrete, and hold little auctions, five cents here, ten cents there, with the change being available for the odd student who 1) forgot their Scantron and 2) has no change to get one from the vending machine. I’ll wait for months before finally chucking out the piles of work some professors leave behind in the nooks and crannies. I’ve climbed under desks, even helped reorganize the wiring from computer to outlet, so as to prevent an OSHA incident.  

    Stock the stapler strapped to the wall? Guilty. Sprayed WD 40 so I can open ancient, rusty windows. Mea culpa. I really don’t mind the DIY aspects of my job, as it isn’t like I do it every day, I just think of it as a Zen exercise in awareness. I find that tackling a classroom once a year can help, and I think it may even have a salutary effect on my fellows inmates (cough, I mean, colleagues).

    Tags: , , , , , , ,

  • Despite the many social and demographic changes that have resulted in colleges and universities welcoming a wider variety of non-traditional students (from returning women to life-long learners) the biggest chunk of our students will likely be relatively fresh out of high school, and still in need of a little in loco parentis to get them started.  Many of these hatchlings are still waiting for someone to tell them what classes to take, when to arrive, where to get materials for class, and how to study.  One area where we can contribute is in the arena of organization, and preparation.

    On the first day, in addition to going over the syllabus and reading schedule, I spend time discussing what I call ‘geek kits’; meaning  those varied sacks, cases, Ziplocs of supplies the best students keep handy in their bags.  I am prompted to go over this thanks to my own undergraduate days, where I might have won an award for LEAST prepared scholar, always cadging a pen and paper, or taking notes on my hand.  So what should go into a geek kit? At a minimum, students need pens, pencils, erasers, a sharpener, highlighter pens, white-out pens (http://www.witeout.com/pens/) and Post-It flags (http://www.postitflags.com/) for marking relevant passages in their books.  A portable three hole punch (like the Binder Buddy from ACCO) and a mini stapler are also essential.  While we are at it, a couple of USB sticks wouldn’t come amiss. Many students don’t think to backup their work and bring it to campus in the event of the inevitable ‘printer failure’ that comes at crucial moments.

    Do you think this seems obvious? Goes without mentioning? Is anal-retentive overkill on my part? I would have thought so too, until you spend fifteen wasted minutes while people run around asking each other for supplies so they can turn in a paper, or take a Scantron exam (in fact, my syllabus now mentions not only that they will need Scantrons, but the model number, the color, how many they will need, and where they can purchase them).  It was either that, or go out of my mind answering those questions several times per class, with six or seven classes, every semester.  Preempting them in this fashion makes me a calmer, nicer, professor.

    One funny extension of the geek kit comes from a student of mine, who created a ‘Finals Week’ survival kit to fit inside of an Altoids tin*.

    “1. Starbucks prepaid coffee card - while I normally don’t splurge on Starbucks, while studying for finals I just gotta have some joe.

    2. Rubberband - I need a rubberband to wear around my wrist. When my mind begins to wander, I snap myself back to reality and remember to focus-focus-focus.

    3. 4 No-Doze tablets - just in case I begin to fade too early, I’m too tired from working all day, or the library is really, really quiet, I can load up on caffeine pills and stay alert.

    4. 2 Advil tablets - all that studying gives me a headache!

    5. 5 Sticks of Juicy Fruit - to fight boredom and/or dry mouth.

    6. Half a dozen Altoids - for refreshment and/or to fight coffee breath.

    7. Two dozen sour lemon candies - to help focus, fight boredom, and counteract any Altoids aftertaste.

    8. 1 Think Organic Chocolate Coconut snack bar - to fight off any hunger pains and provide energy.

    9. A handful of paperclips - I like to use them to mark pages in my notes and text books that I may need to re-review several times (key concepts, graphs, etc.).

    10. A container of pencil lead - just in case.”

    *If you would like to make your own Altoids survival kit, as another student put it, “in case of a zombie attack, or an asteroid hitting the earth…” you can find suggestions at:

    http://www.fieldandstream.com/fieldstream/photogallery/article/0,13355,1225788,00.html

    Tags: , , , , ,

  • 03 Mar 2010 /  organization, teaching tips

    This column follows immediately on last week’s post about geek kits. Today, instead of materials, I want to talk about encouraging time management practices in our students. In my column about getting students to read, I discussed one aspect of this, that of setting expectations for the amount of reading they will need to accomplish in order to stay current with class lectures and discussions.  In this column, I want to get into the nitty-gritty details of how to keep them on track. I find that if I spend the time upfront, at the beginning of the quarter, getting my students settled, organized, giving them explicit sets of instructions and manageable expectations, I spend a lot less time managing crises throughout the rest of the instructional period. This advice is also primarily for introductory classes; upperclassmen I expect to have ‘gotten it’ by now. 

    During the first day, while discussing reading, I ask them to do a couple of things that may seem counter-intuitive to them.  For one thing, I do a little song and dance about the classic tradition of locking oneself up on Sundays to ‘study’ for the week ahead. I ask athletes in class how often they practice and the answer is always, at least a couple of hours a day. I ask them what would happen if they were to try and accomplish a week’s worth of training on Sunday and most of them just laugh, because they know they would be broken and hurting if they tried such a stunt. Yet students regularly subject their brains to the type of overload they would never ask of their bodies!

    So I ask them to consider reading just 30-60 minutes (maximum) for my class every day.  If they can commit to just one half hour per day, every day, they can probably manage a C in my course; and if they can commit to an hour, excellence is a distinct possibility.  As with fitness, extremes should be avoided in favor of regular, steady, progress.  Once they have completed their time, I then ask them to stop. Put away the book. Take a break. Go on and do something else. Pushing past that time is usually asking for trouble; and many folks have written on the decreased productivity that results (http://www.slideshare.net/flowtown/rules-of-productivity-2756161).

    Another area we can help students is distinguishing feelings of being overwhelmed from feelings of being unmotivated. Many students have a hard time getting started with studying, blaming it on under motivation. In fact, they are facing what seems like a mountain of unfamiliar work, and (at the outset of their college adventure) no end in sight. Egg timer to the rescue! I tell them, “Hey, no one likes tackling a tedious task,” but setting a timer gives one the sense that it will be done sometime before the crack of doom. Once they get started, they may be surprised at how quickly the half hour passes.

    They need to get a calendar, preferably software-based like Outlook or Google Calendar, and begin programming in specific work-times. If they wait until they feel like studying, the aforementioned crack of doom will sound before that ever happens. It is new to them (keeping in mind how young many of them are) this idea of scheduling life.  We have likely forgotten all of the things we needed to learn along the way through our undergraduate years on into graduate school.  I know I really only got serious about time management the year I had to plan for fieldwork in another country, along with prelims, orals, a Smithsonian internship, and finding funding.

    Finally, walking into the classroom five or ten minutes ahead of time to set up, have you ever noticed early-bird students sitting, nothing on their desks, arms down, staring into space, almost as if they have been powered down?  This is another potentially useful period of time. I remind them that, as adults, with multiple responsibilities including work, family, and social obligations on top of school, it is totally understandable that they get behind; but being adults also means finding slivers of space and time to get caught up in. If they just study those ten minutes before each class, three times a week, they have slipped an extra half an hour of reading in for each course they take. What kind of impact do they think that will have on their grade over the course of the semester?

    Tags: , , , , , , ,

  • For an adjunct, one of the biggest hassles can be managing diverse avenues of communication at multiple schools. At the beginning of every academic year I consider myself lucky if IT doesn’t accidentally bump me off the email list and I still have a phone number that corresponds to whatever is in the printed edition, or online. At last count, the five ways that students primarily reach out to us include email, online course management systems, voicemail, and our mailboxes, and office staff. Missing a message from a student can have upsetting consequences for both parties, so this post discusses some ways that I have sought to channel communications effectively – I’m going to tackle these from least to greatest in terms of student usage.

    In my syllabus, I begin the art of training my students to minimize out-of-classroom communication.  For one thing, many questions they ask in the hallway, on email, or in voicemails raise issues the entire class needs to be informed about.  I also stress that I do not need to hear about every missed class, that they are adults who make their own decisions about education and attendance; but that of course they should contact me if they will be missing several classes due to unavoidable circumstances.  I aim to direct their communications with me into the proper forum, keeping generic questions for class time, and managing personal and private issues after class, during office hours, or through these media under discussion.

    In the effort to handle student inquiries, office staff can be your greatest ally, or your direst enemy. To make them effective members of your team they need three things on a regular basis: information, praise, and rewards.  Be proactive in making sure they have your up-to-date information, diligently fill out those memos that circulate with annoying regularity, and if your school has such a thing, keep your webpage up to date.  If you would like them to cheerfully man your bulwark against students, good manners (please and thank you on every email, regular thanks for their efforts) go a long way towards enlisting their cooperation, and mentioned in a previous post, I was not joking about those Christmas presents. I have also taken lemon bars to administration, sent premium chocolates to copy editors, and contributed to every holiday potluck I can get my mitts into – pure D bribery and it works.

    To my mind, mailboxes can be the most frustrating aspect of campus communications. Depending upon the culture at your school, you may be either under-informed (adjuncts aren’t copied on any memos) or overwhelmed. If you are teaching online and never come to campus, you can be sure that is where important or even confidential financial information will languish. Unrequested books will pile up, raining down upon you when you already have your arms full. Plus, no matter how diligently you check your box (which moves every semester) you will find some ancient and yellowing phone message from a student with three exclamation points!!!  To be honest, I pretty much ignore my mailbox at this point. Almost anything worth knowing about comes through email anyway, so I think of it more as a lost and found, a place of last resort.

    Your campus may have a neatly integrated voicemail and email system, where they come to the same server.  If not, then I recommend establishing a routine for checking voicemails, and I also recommend it not be daily because one of the keys to effective work/life balance lies in batching your tasks (http://www.lifehack.org/articles/lifestyle/10-keys-to-worklife-balance.html).  Weekly or bi-weekly has been often enough in my experience.  Make this policy part of your syllabus; it will help channel student inquiries to where you really want them, which is email.

    The reason email is the best of all possible worlds is that with a little finesse, you can get all of your disparate accounts to load into Microsoft Outlook on your desktop at home, rendering the chaos of multiple passwords and logins moot. The basic instructions can be found here http://www.bellaonline.com/articles/art18419.asp; and there is a clear video tutorial here http://www.youtube.com/watch?v=vFWp-3YIBOc.  As for online course email messaging, in some versions it appears that you can also forward the internal emails to another account, but here you pass beyond the doors of my knowledge and as far as I know fall off the side of the earth. Here be dragons http://discussions.blackboard.com/forums/

    Let us know your best ideas for keeping the lines of communication open and your sanity intact in the comments!

    Tags: , , , , , ,

  • My friends often comment upon my penchant for organization, but I tell them, the reason I am organized is because I am extremely lazy.  Investing the time up front frees me up both in terms of being able to schedule personal time, and also allows me to smoothly hurdle those small emergencies than can derail a class session. I am speaking, of course, of backup plans.

    As professors, we may have been enculturated to one form of course presentation, the lecture, and we may structure our classes around speaking for an hour or two at a time uninterrupted.  This is the most straightforward method, and also does not require much in the way of coordination of resources for effective delivery, except in the area of visual media: I have had overhead projectors disappear despite thick chains locking them down; I have arrived in the evening to discover the projector bulb burnt out and A/V nowhere to be found. I have had other faculty members jack up the connection to the internet (even had it sliced by a backhoe recently!) 

    So what is the intrepid lecturer to do?

    I have created multiple sets of the visual material, produced in a variety of media, and I also have them stored in a bunch of secure places.  No matter what they (the dark forces that conspire against us) throw at me, I will be ready, huzzah! Imagine me at this point triumphantly lifting my spear into the air.

    I have transparencies for the odd overhead projector, and their cousins, the paper copies for document cameras, all in one binder per course. Many of these come from the publisher, as do some Power Points, which I sprinkle judiciously throughout the semester, but I have also developed my own overheads, which are saved on flash drives (top ten are reviewed here http://usb-flash-drive-review.toptenreviews.com/). Since I am your typical absent-minded professor, and scatter flash drives like hair pins, I have lots of them, and keep one on my keychain, another in my wallet, and still others in my briefcase. I also have backed up my most essential documents on my Skydrive (http://windowslive.com/online/skydrive). Some I make public for students and other interested individuals, others I keep close to my chest. There are other services, and here is a review (http://online-storage-service-review.toptenreviews.com/) but for simplicity’s sake, I believe in keeping on the good side of my feudal lord, Microsoft. 

    Of course, the best backup location is in your head, and I am prepared to do any and all lectures on the whiteboard (I detest chalkboards and their squeaking and their dust, my hackles are rising just thinking about them). So I carry a ton of whiteboard pens in a spectrum of colors, as well as my own eraser and cleaner spray. I could use the grody eraser with no oomph left in it, and cross my fingers and hope the janitorial staff will clean the board sometime before academic year-end (and then they have to use the right stuff, ever notice how sometimes they are greasy, or streaky, or gummy?) or I can just do it already and give myself a pleasant slate to write upon.  By the way, I have also brought WD-40 to unstick windows, and cleaning wipes for desks during the flu season. Yes, I have an enormous tote bag.

    All of this is another reason to branch off from the lecture circuit and develop some in-class exercises that can be thrown into the mix at a moment’s notice.  I have had to conduct classes while IT guys dangled precariously from the ceiling, tippy toes on my desk, to replace the aforementioned overhead projector light bulb (costing about $300 each so they aren’t kidding about turning those things off http://lamps.projectorsuperstore.com/product_details.cfm).

    At that point you are kind of left with a “pay no attention to that man behind the curtain” sort of atmosphere and it helps to have alternatives. It can also help student attention spans to throw a little physicality into the mix, always keeping disabled students’ access and participation in mind.  In my Introduction to Physical Anthropology class, I have my students sort themselves by gender and height to demonstrate individual variation and sexual dimorphism. It gives them a chance to stretch, chat, and mingle briefly before refocusing.  In Cultural Anthropology, after one quiz, I usually schedule a Survival Exercise, where students head outdoors for fifteen minutes in ‘bands’ looking for edible plants to identify on campus.

    In any given session, I aim to change up the activity about once every 45 minutes, leaving about five minutes for transition time. Depending on class length, I may have room for three different segments. Being able to mix it up, responding to the mood of the class, keeps things fresh and is best done with an arsenal of backup plans.

    Tags: , , , , , , , , ,

  • 18 Jan 2010 /  advice, organization, teaching tips

    For many of us, the year opens like gates at a horse racetrack.  To outsiders, it may have seemed like we got a ridiculous amount of time off over the holidays (nine to fivers of my acquaintance worked BOTH Christmas Eve and New Year’s Eve, the horror) but we know better. This post is about how to organize your prep to minimize personal stress.

    In the fall I teach on the semester system, so my last final is on or about the 18th of December. That means that any grading takes place over the next week, taking me right up to about Christmas Eve.  Then I have the week between Christmas and New Year’s for my checklist:

    Checklist for end of semester (in alphabetical order)
    Attendance sheets – bring up to date
    Binders – Stash
    Copies – Recycle
    Keys – Return
    Grades – Turn in
    Mailbox – Clear out
    Media – Return
    Paperwork – Sort, store,
    Supplies – Re-stock

    Some of you started on the fourth of this month and I offer you my condolences.  I was lucky enough that this semester my term started on the 11th.  That gave me an extra week  to prep the three classes that start right now, all intro classes, standards I have taught for years.  Still, that doesn’t make it any easier, does it?  Because I still have this list to get through:

    Checklist for Start of Semester (in alphabetical order)
    Attendance Folders – Create (I use red or purple so they stand out as they go around the room)
    Binders – Updated, new material added to master documents
    Copies – Handouts to Duplicating by Week 2, get codes if necessary
    Evaluations – Any due this semester?
    Grade sheets – Create
    HR – Sign forms? Deposit and payroll on-track? TB test? Sexual harassment training? Flex?
    Keys – request
    Lab Materials – Need any? Do I have all the keys for cabinets?
    Map – to any new locations
    Mailbox – verify location
    Office Supplies – where are they, what do we have?
    Online Accounts – make sure it is up to date and accessible
    Parking – make sure permits are valid, visible, in correct cars
    Room location – verify/locate
    Rosters – get from mailbox or online
    Scantron machine - Extra forms of 882s, re-fill stash of analysis sheets
    Syllabus – updated, sent to Campus Copy Ctr, copies to secretary
    Schedule - updated, sent to Campus Copy Ctr, copies to secretary (optional)
    Videos – reserve, or check out from library or other owner
    Voicemail – up and running? Need to request?

    Over the years I have learned a few things to help manage this process, first among them is leaving enough time for all the prep-work, and backing out the dates from when you actually need stuff in your hot little hands.  Allow one day, one full eight hour day, per course (not section).  Maybe to some of you that seems like a lot, while others consider it not enough, but if you take the extra time now, you can save yourself stress and heartache later on.

    I would feel naked without my syllabus, at a minimum, that first day.  I know there are a lot of different ways to tackle a syllabus, and I’ll talk about this in more detail in another post, but I always create a separate schedule of readings and activities, with days of the class meeting, dates, and helpful notes, in Excel.  This accompanies what I consider to be a syllabus, which has the basic information about the class (meeting times, location, dates of final exam), as well as things like the course description, grading procedures, and expectations.

    The schedule is the trickiest part of the entire course, since dates, holidays, breaks, and final exams are all subject to change every time.  Once I have the schedule down, I use that to enter dates for the following into Outlook right away:

    Final exams
    Date I need to send quizzes and midterms to duplicating
    Date I need to have grades for quizzes and midterms back to students
    Dates for one-time activities like labs, field-trips, guest speakers

    Once you are done, it is time to send your work to the duplicating/lithography center, and this is one time of year when you have to abide by their request to give them a week for delivery.  I further recommend making a nuisance of yourself and follow-up with whoever is your contact.  Of course, since you made sure to include them on your Christmas gift list, this won’t be any issue at all!

    Tags: , , ,

Get Adobe Flash playerPlugin by wpburn.com wordpress themes